Purpose & Scope

At Origin Coffee Bar, trust is an essential part of how we operate. Our employees, customers, wholesale partners, vendors, and business associates trust us to handle sensitive information responsibly. Protecting that information is both a professional responsibility and an important part of maintaining the integrity of our business.

Throughout your employment, you may have access to private, confidential, or proprietary information concerning Origin Coffee Bar and the people and organizations we work with. We expect every team member to respect and protect that information, regardless of their position or level of access.

This policy applies to all employees and to contractors, consultants, and other individuals acting on behalf of Origin Coffee Bar who have access to confidential information.

What Is Considered Confidential Information?

Confidential information includes nonpublic information belonging to Origin Coffee Bar or entrusted to us by employees, customers, vendors, partners, or other third parties.

Examples include, but are not limited to:

• Business & Financial Information: Unpublished financial statements, sales figures, operating costs, profit margins, forecasts, budgets, business plans, expansion opportunities, and internal financial records.
• Recipes & Proprietary Processes: Coffee blends, roasting profiles, recipes, preparation methods, production procedures, operating systems, training materials, and other proprietary processes or intellectual property.
• Customer, Vendor & Partner Information: Customer and wholesale account lists, contact information, pricing arrangements, contracts, purchasing histories, negotiations, and confidential details of business relationships.
• Employee & Personnel Information: Private employee records, personal identifying information, payroll records maintained by the company, disciplinary documentation, and other sensitive personnel information obtained through authorized job responsibilities.
• Business Strategies & Internal Operations: Nonpublic marketing plans, pricing strategies, business development initiatives, supplier arrangements, internal reports, operational procedures, and information concerning future company plans.
• Digital Information & Systems: Passwords, login credentials, proprietary software, databases, internal documents, and information stored within company systems.

Information does not need to be explicitly labeled "confidential" to qualify for protection. If information is not publicly available and its disclosure could compromise the privacy of others or the legitimate business interests of Origin Coffee Bar, employees should treat it as confidential.

Employee Responsibilities

Every employee is responsible for protecting confidential information accessed, received, or created during their employment.

Employees are expected to:

• Access confidential information only when necessary to perform their assigned responsibilities.
• Share confidential information internally only with individuals who have a legitimate business need and are authorized to receive it.
• Protect physical documents, electronic records, passwords, and other sensitive materials against unauthorized access.